Western Pacific University Organisational Structure

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INTRODUCTION

The organisational structure of Western Pacific University (WPU) is designed to welcome innovation and change, thus its structure has an inherent capacity for flexibility, but yet with sufficient stability to deliver an exceptional quality of education, since the vision, mission and values will remain constant. The WPU structure has the capacity to serve strategy rather than functional demands. The key to successful implementation of academic programs and management at WPU therefore is high-quality governance of the University that is committed and active in values-based leadership, guided firmly not only by the University’s values, but also a vision of the future and its mission, underpinned by a strategic commitment to empowerment, motivation, inspiration and effective communication.

GOVERNANCE

Governance of Western Pacific University refers to the internal structure, organisation, policies and processes by which the University is formally organised and managed as a public University.

The University’s internal governance comprises the University Council, the President, the Vice Presidents, the Registrar, the Bursar, Faculty Deans and Director of Quality Assurance. The University Cabinet, Academic Board, Faculty Boards, Leadership and Management Board and Student Representative Council complete the administrative team. 

VISION

Western Pacific University aspires to advance knowledge through research; provide technical education; be the leader in technology and industrial innovation and in this way to serve society by graduating conscientious and productive global citizens.

WPU is a public, government-funded ecumenical and coeducational University. Its primary purpose is to serve national objectives and, with support, partnership and collaboration from both public and private organisations, the University is committed to offering special training programs in response to the current and emerging needs of Papua New Guinea and the South Pacific. WPU’s vision is founded on ethical principles and profound respect for individual rights.

LEGAL STATUS

On 24 April 2013, the National Executive Council approved the establishment of a new University in the Ialibu/Pangia District of the Southern Highlands Province (NEC Decision No. 299/2013).

The National Executive Council's decision to establish a new university of technology was reiterated in the next Governmental pronouncements as below:

WPU ORGANISATIONAL STRUCTURE

The WESTERN PACIFIC UNIVERSITY is a non-profit national educational institution. It is governed by a Council of not more than eleven members, who are vested with the corporate powers of the WPU incorporation. The Council duly appoints the President as the Chief Executive Officer of the University.

WPU COUNCIL

The overall governing body of WPU is the Council. The Council reports annually to the Minister for Higher Education, Research, Science and Technology.

The membership of the Council as established by the Western Pacific University Act 2014 is:

Adviser status on the Council is extended to:

The Council meets at least three times a year.

The powers and functions of the Council are articulated in section 3.2 of the WPU Act.

ORGANISATIONAL STRUCTURE

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UNIVERSITY STRUCTURE

The diagram above depicts the overall organisational structure of Western Pacific University as a National University since it will enrol students from all provinces of Papua New Guinea.  

An appointed Governing Council is composed of ten people from outside the University and the President designated by the Council. They have governing responsibilities for the University. However, the University Council is advised by the Vice President Academic concerning academic matters; the Vice President Research regarding research, undergraduate and postgraduate programs; the Vice President for University Advancement (VPUA) concerning the University financial incomes; the Vice President for Administrative Affairs (VPAA) concerning all matters relating to administrative services offered to the University's Community; the Director of Student Services and Experience about student services and the University Bursar about financial affairs. Those above are independent of the views of staff and students and perform an advisory role in the governing structure of WPU. This approach to governance stimulates the creative engagement and enthusiasm of the academic and administrative staff and students rather than the introduction of more regulations.  

The WPU Council is a policy-making body responsible for the overall direction of the University. It approves all academic programs, confers degrees, diplomas and other awards, the operating and capital budgets, and approves academic and physical planning. The Council meets at least three times a year.

Council liaises directly with the President who is advised by the University Cabinet and the Academic Board.   Where the need arises, Council may call on any of the Vice Presidents or Head of an administrative division or departments to report or clarify matters.  

In this organisational structure, Council has the option to obtain diverse perspectives of the different functions and activities from the executives and principal officers of the University.  There is, therefore, a clear outline of the communication processes among the executives of the University and the University Council reflecting the internal structure, organisation and processes by which the University is formally organised and managed as an independent University.

Council will be advised by the President concerning all matters relating to the leadership and management of the University.  The President is required per annum to submit to Council at least three reports which consist of issues raised at the Leadership and Management Board, the University Cabinet, as well as the overall administration of the University.

WESTERN PACIFIC UNIVERSITY CABINET and ITS FUNCTION"

The Cabinet is the main consultative body of the President.  The President's Cabinet is an advisory body that shares information with the President on the main projects and initiatives taking place across the University. It includes the individuals on the Executive Committee and other leaders representing various departments and divisions at the University.
The Cabinet meets regularly and provides a forum through which the President can communicate critical information. Its function is stated in the University Act, Section 12.5

WESTERN PACIFIC UNIVERSITY ACADEMIC BOARD  and ITS FUNCTION

The Western Pacific University Academic Board is the principal policy-making and advisory body on all academic matters relating to and affecting the  University’s learning, teaching, research and educational programs. It is responsible for assuring academic standards and quality, and, in fulfilling this function, ensures academic freedom, academic integrity and high standards in research, assessment and admissions.

Academic Board is responsible for maintaining the highest possible standards of learning, teaching and research. It fulfils these responsibilities as stipulated in the WPU Act, Section 12.7

Academic Board will perform its function through various standing committees. The committees undertake the detailed work of the Board and provide it with informed advice and recommendations on specific matters associated with their particular portfolios.

Vice President Academic

The University Council is advised three times a year concerning academic matters by the Vice President for Academic Affairs, who will present all the issues relating to educational activities that are raised at Faculty Board meetings and Academic Board meetings.  The Vice President for Academic Affairs may forward the minutes of Academic Board to the University Council upon request.


Vice President for Research

The University Council will be advised three times a year concerning research,  undergraduate and postgraduate matters by the Vice President for Research (VPR).  Under the leadership of the Vice-President for Research, and in close collaboration with the Vice-President for Academic Affairs, the Office oversees matters related to research and development as well as issues pertaining to undergraduate and postgraduate studies involving research, with the overall aim of fostering research excellence and the enhancement of research, undergraduate and postgraduate education.

Vice President for University Advancement

On matters related to finance, investment and physical resources of the University the University Council will receive a minimum of three reports presented by the Vice President for University Advancement in cooperation with the University Bursar. These matters are likely to be related to investments, physical assets and financial management of the University as well as issues raised by the External Independent Audit.

The Vice President for University Advancement is responsible for providing the leadership necessary to develop and maintain the integrated, comprehensive internal and external fund development activities of the University. The VPUA will oversee and lead fundraising activities including corporate giving, government and foundation relations, special events fundraising, campaigns and related programs. The VPUA will work collaboratively with the President on prospective donor development for major gift solicitation. The VPUA will also work in close cooperation with other Vice Presidents, the Deans, and Director of Student Services and Experience to coordinate and prioritise University Advancement objectives.

Director of Quality Assurance

WPU's quality framework covers a broad range of strategies and policies, all of which are in place to ensure that WPU continues to develop and maintain high standards of academic excellence. Thus the Director of Quality Assurance will proactively promote and provide quality assurance in the delivery of faculties’ plans; support the continual development of the research,  teaching and learning experiences delivered by all WPU academic programmes; advises the President, Vice President Academic, Vice President Research , Faculty Deans, the Registrar  and the Head of Departments and other key office bearers on all matters relating to Quality Assurance; monitor Quality Assurance systems and promote best practice and Quality Assurance developments across the University.

University Registrar

The Office of the Western Pacific University Registrar provides a variety of services to members of the WPU Community. The Office of the University Registrar supports the learning, teaching and student progress of those enrolled at Western Pacific University by providing quality services to students, faculty, academic and administrative departments, parents, sponsors and the public. The following services are provided by the office:

Vice President for Administrative Affairs

The Vice President for Administrative Affairs (VPAA) oversees the division of administrative services, which is responsible for providing essential operations and functions in support of the University's community and its vision, mission and purpose. The Vice President for Administrative Affairs cooperates with the Director of Service Department; the Director of Student Services and Experience Department and the Human Resources Department.

Director of Service Department is responsible for the following:

Director of Student Services and Experience

Director of Human Resources

The University Bursar is the officer in charge of the business and financial aspects of WPU administration.  He/she is assisted by Senior Manager, Financial Accountant, and Management Accountant
The Bursar is responsible to the University Council and the President for the conduct of financial affairs, business management and the material state of the premises. In broad terms the bursar would be expected to have responsibility for the following:  

The Finance Department provides financial support in the realisation of the Western Pacific University Vision, Mission and the Department seek to:

Director of WPU ICT

The Director of WPU ICT is responsible for the Department of Information & Communication Technology (ICT). The ICT department provides the highest levels of ICT support and services to the staff and students of the University. Its staff are involved in various important roles ranging from managing our Online Study System; Intranet; the Internet; Customer Operations; Desktop Support Services; Computer Laboratory Maintenance and Management; LAN Administration; Web Development and Communications, including the maintenance of the Standard Operating Environment (SOE) for the University.

 

 

 

 

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