WPU ORGANISATIONAL STRUCTURE

The WESTERN PACIFIC UNIVERSITY is a non-profit national educational institution. It is governed by a Council of not more than eleven members, who are vested with the corporate powers of the WPU incorporation. The Council duly appoints the President as the Chief Executive Officer of the University.

WESTERN PACIFIC UNIVERSITY CABINET and ITS FUNCTION"

The Cabinet is the main consultative body of the President.  The President's Cabinet is an advisory body that shares information with the President on the main projects and initiatives taking place across the University. It includes the individuals on the Executive Committee and other leaders representing various departments and divisions at the University.
The Cabinet meets regularly and provides a forum through which the President can communicate critical information. Its function is stated in the University Act, Section 12.5

WESTERN PACIFIC UNIVERSITY ACADEMIC BOARD  and ITS FUNCTION

The Western Pacific University Academic Board is the principal policy-making and advisory body on all academic matters relating to and affecting the  University’s learning, teaching, research and educational programs. It is responsible for assuring academic standards and quality, and, in fulfilling this function, ensures academic freedom, academic integrity and high standards in research, assessment and admissions.

Academic Board is responsible for maintaining the highest possible standards of learning, teaching and research. It fulfils these responsibilities as stipulated in the WPU Act, Section 12.7

Academic Board will perform its function through various standing committees. The committees undertake the detailed work of the Board and provide it with informed advice and recommendations on specific matters associated with their particular portfolios.

Vice President Academic

The University Council is advised three times a year concerning academic matters by the Vice President for Academic Affairs, who will present all the issues relating to educational activities that are raised at Faculty Board meetings and Academic Board meetings.  The Vice President for Academic Affairs may forward the minutes of Academic Board to the University Council upon request.

Vice President for Research

The University Council will be advised three times a year concerning research,  undergraduate and postgraduate matters by the Vice President for Research (VPR).  Under the leadership of the Vice-President for Research, and in close collaboration with the Vice-President for Academic Affairs, the Office oversees matters related to research and development as well as issues pertaining to undergraduate and postgraduate studies involving research, with the overall aim of fostering research excellence and the enhancement of research, undergraduate and postgraduate education.

Vice President for University Advancement

On matters related to finance, investment and physical resources of the University the University Council will receive a minimum of three reports presented by the Vice President for University Advancement in cooperation with the University Bursar. These matters are likely to be related to investments, physical assets and financial management of the University as well as issues raised by the External Independent Audit.

The Vice President for University Advancement is responsible for providing the leadership necessary to develop and maintain the integrated, comprehensive internal and external fund development activities of the University. The VPUA will oversee and lead fundraising activities including corporate giving, government and foundation relations, special events fundraising, campaigns and related programs. The VPUA will work collaboratively with the President on prospective donor development for major gift solicitation. The VPUA will also work in close cooperation with other Vice Presidents, the Deans, and Director of Student Services and Experience to coordinate and prioritise University Advancement objectives.

Director of Quality Assurance

WPU's quality framework covers a broad range of strategies and policies, all of which are in place to ensure that WPU continues to develop and maintain high standards of academic excellence. Thus the Director of Quality Assurance will proactively promote and provide quality assurance in the delivery of faculties’ plans; support the continual development of the research,  teaching and learning experiences delivered by all WPU academic programmes; advises the President, Vice President Academic, Vice President Research , Faculty Deans, the Registrar  and the Head of Departments and other key office bearers on all matters relating to Quality Assurance; monitor Quality Assurance systems and promote best practice and Quality Assurance developments across the University.

University Registrar

The Office of the Western Pacific University Registrar provides a variety of services to members of the WPU Community. The Office of the University Registrar supports the learning, teaching and student progress of those enrolled at Western Pacific University by providing quality services to students, faculty, academic and administrative departments, parents, sponsors and the public. The following services are provided by the office:

• Support students, faculties and departments during registration and the evaluation of transfer credit;
• Maintain student academic records and record grades;
• Issue transcripts;
• Verify enrollment and graduation;
• Issue diplomas;
• Assign teaching space;
• Develop a class schedule;
• Schedule final examinations;  
• Develop the academic calendar and
• Coordinate residency.

Vice President for Administrative Affairs

The Vice President for Administrative Affairs (VPAA) oversees the division of administrative services, which is responsible for providing essential operations and functions in support of the University's community and its vision, mission and purpose. The Vice President for Administrative Affairs cooperates with the Director of Service Department; the Director of Student Services and Experience Department and the Human Resources Department.

Director of Service Department is responsible for the following:

• Ensuring proper management of University physical assets;
• Planning, design, construction, maintenance, and operation of the physical plant;
• Managing real estate activities;
• Complying with governmental, environmental, health, and safety regulations;
• Assuring a safe and supportive campus environment;
• Providing essential human resource functions to the University Community; and
• Maintaining relationships with local people, government and administrators of organisations as well as conducting joint projects with these groups to benefit the University community and surrounding region.

Director of Student Services and Experience

• The University Council will be advised by the Director of Student Services and Experience (DSSE) concerning matters of student recruitment, enrollment and nonacademic activities and student support services, such as counselling or appeals. The DSA  is required to submit at least three reports per year to the University Council.
• The particular purpose of the role of Director of Student Services and Experience will be to assist the Heads of Departments in ensuring that the University’s and Faculties’ strategic and operational plans for undergraduate and postgraduate student support are achieved. S/he will provide leadership in developing and implementing a policy which will ensure the quality of services offered to students and provide a high-quality life experience at the University.
• The Director of Student Services and Experience will cooperate with the senior management team in the area of student support, including the maintenance of consistent practices across the University.

Director of Human Resources

• The Direct of Human Resources Department provides a full range of professional Human Resource (HR) services on employment matters to all University staff.  He/she focuses on flexible, cost-effective Human Resource solutions that support the University’s vision, mission, and objectives and create sustained value.  This includes advice and guidance on recruitment, promotion, appraisals and terms and conditions of employment.
  The University Bursar

The University Bursar is the officer in charge of the business and financial aspects of WPU administration.  He/she is assisted by Senior Manager, Financial Accountant, and Management Accountant
The Bursar is responsible to the University Council and the President for the conduct of financial affairs, business management and the material state of the premises. In broad terms the bursar would be expected to have responsibility for the following:  

The Finance Department provides financial support in the realisation of the Western Pacific University Vision, Mission and the Department seek to:

• Advising on general financial policy within the University.
• Preparing annual estimates of income and expenditure to include the preparation of Faculties budgets within the University, the latter in consultation with the head or senior academic staff.
• Monitoring income and expenses about the budget and presenting regular management reports to the President.
• Keeping the accounts of the University and preparing Statements of Financial Activity (SOFA) and balance sheets by the University’s policies.
• Maintaining cash flow projections for the current and future years.
• Advising on investments in consultation with the Independent External Auditor.
• Preparing students' bills and collecting all fees and extras.
• Payment of all salaries and wages, Superannuation and National Insurance Contributions and compliance with regulations for benefits in kind.
• Scrutinising and passing for payment all invoices received by the University.
• Organising special appeals for capital projects or endowment funds.
• Keeping analyses of costs and other statistical records.
• Preparing forecasts for the future financial performance of the University, usually over a period of five years.
• Making commercial appraisals of special projects.
• Advising the President on taxation matters.
• Dealing with the University’s income tax and rating assessments.

Director of WPU ICT

The Director of WPU ICT is responsible for the Department of Information & Communication Technology (ICT). The ICT department provides the highest levels of ICT support and services to the staff and students of the University. Its staff are involved in various important roles ranging from managing our Online Study System; Intranet; the Internet; Customer Operations; Desktop Support Services; Computer Laboratory Maintenance and Management; LAN Administration; Web Development and Communications, including the maintenance of the Standard Operating Environment (SOE) for the University.